Booking Corporate and Group Travel: A Guide for Executive Assistants

For the executive assistants, office managers and HR leads who arrange it, corporate and group travel is a job in itself: multiple travellers, tight schedules, changing plans and a principal or a team who expect it to be seamless. A preferred-partner advisor exists to take that weight off your desk, handling the properties, the rates and the logistics so you can stay focused on everything else. Here is how working with us makes the job easier.

Instead of sourcing hotels, chasing rates and coordinating a group yourself, you give us a single brief, who is travelling, when, where and the budget, and we handle the rest: proposing and securing the right properties, negotiating group terms, arranging rooms or a room block, and coordinating dining, transfers and any meetings. One point of contact, one thread, no dozens of separate bookings to manage.

The more we know up front, the smoother it runs: the number of travellers and any VIPs, the dates and flexibility, the destination or the purpose of the trip, the budget, and any preferences or requirements. From there we come back with options and clear quotes, then manage the booking and any changes through to departure. We are used to working discreetly on behalf of principals and teams, and to moving quickly when plans shift.

Beyond the time saved, our preferred-partner relationships add VIP recognition and benefits for your travellers, upgrades, credits and priority service where available, at no additional cost, which reflects well on you and on the company. For the kind of trips we arrange, see our guides to corporate retreats, executive offsites and incentive travel, or our note on booking luxury travel for a principal.